MARINet Governing Board

Minutes (Approved)

Tuesday, April 8, 1997
1:15 - 4:00 p.m.

Marin County Information Services & Technology Department
71 Bel Marin Keys Blvd., Suite 100, Novato

Board members present: Gail Haar, Marin County Free Library; Anne Montgomery, Mill Valley Public Library; Mary Richardson, Sausalito Public Library; Vaughn Stratford, San Rafael Public Library.

Others present: Philip Youngholm, MARINet Project Manager; various staff members from Marin County, Mill Valley, and Sausalito (through the portion of the meeting that dealt with statistics).

1. Approve minutes of meeting of March 20, 1997

The Board approved the minutes of March 20, 1997, as submitted.

2. Adoption of agenda

The following addition to the agenda was adopted: Limit on simultaneous checkouts of adult materials (Project Manager)

3. Time for public questions and comment

No members of the public were present.

4. Limit on simultaneous checkouts of adult materials

The Board had previously discussed this proposal from the Adult Services Committee, to limit total concurrent loans of adult materials to 25 per patron card, at the meeting of February 20, 1997. At that meeting, the Board referred it to the Circulation Standards Committee for review. The Project Manager reported that the Circulation Standards Committee had decided not to recommend the proposal. The Board agreed not to institute such a limit.

5. Statistics on holds and interlibrary loans

The Project Manager explained the INNOPAC reports on holds and interlibrary loans. A discussion ensued (including the library staff members present). There was consensus that an interlibrary loan, by definition, is between the owning library and the pickup location; neither the library from which the item is sent to the pickup location nor the jurisdiction in which the patron lives are considered to be involved, for reporting purposes. There was also consensus that the current methods of handling interlibrary loans within MARINet, which were designed to circumvent the reporting limitations of INNOPAC, are cumbersome for staff and result in inadequate reports. The Project Manager recommended that, if the libraries wish to improve this situation, MARINet should offer to pay Innovative Interfaces for a customized report, and that a new or existing committee be charged with developing the specifications for this report.

6. MARINet on the World Wide Web

The Project Manager gave the Board members a preview of the online catalog in its World Wide Web interface, and announced that he is taking over management of the MARINet Web pages (but not the Web pages of individual libraries) immediately.

7. Renewal overrides

The Board agreed to a request from the Circulation Standards Committee that if renewal blocks are overridden, loans will be given a one-week renewal.

8. Possible grant request to Marin Community Foundation

The Board agreed to meet informally on March 29 to discuss this proposal.

9. Staffing

The Board revised the County's draft classification for the System Manager position.

10. Joint Powers Agreement

The Board made another set of revisions to Vaughn Stratford's draft document. This version will now be distributed to each jurisdiction, so that it can be reviewed by counsel.

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